Privacy
Last updated: 17th September 2026
1. Who we are
Underline is a media platform focused on publishing creative work including film, photography, and written content.
For the purposes of UK data protection law, Underline is the data controller.
If you have any questions about this policy or how your data is used, you can contact us at: hello@underlinemedia.co.uk
2. What information we collect
We may collect and process the following types of personal data:
Information you provide directly
- Name and contact details (for example, when submitting work, signing up to our newsletter or getting in touch)
- Contributor details such as bios, profile information, and submitted content
- Any personal information included in correspondence
- Your email address and, where provided, your name when you subscribe to our newsletter
Account information (contributors and editors only)
- Login details and account-related information
- Records of activity within the site (for example, content submissions or edits)
Technical data
- IP address
- Browser type and device information
- Pages visited and general usage data
3. How we use your information
We use your information to:
- Review, manage, and publish submitted content
- Communicate with contributors and respond to enquiries
- Send our newsletter where you have chosen to subscribe
- Provide and manage contributor accounts
- Maintain and improve the website
- Monitor performance and usage
We rely on the following lawful bases:
- Consent where you choose to provide information or subscribe to our newsletter
- Legitimate interests in operating and improving the platform
- Legal obligations where required
4. Analytics
We use Fathom Analytics to understand how the site is used.
Fathom does not use cookies or track individuals across sites. It collects limited, anonymised data such as page views and general usage patterns. This helps us improve the website without compromising your privacy.
5. Newsletter
If you choose to join our newsletter, we use Brevo to manage our mailing list and send newsletter emails. You can read more about how Brevo handles personal data in its Privacy Policy.
When you subscribe, your email address and, where provided, your name are stored and processed by Brevo on our behalf. Brevo may also process information relating to the delivery and interaction with emails we send, such as whether an email has been delivered, opened or a link clicked.
We use this information to send you the newsletter and to understand how our emails are performing.
We send newsletter emails on the basis of your consent. You can withdraw your consent at any time by using the unsubscribe link included in our emails.
6. Embedded content
Some pages on this site may include embedded content from third-party platforms such as:
Embedded content behaves in the same way as if you visited those platforms directly. These providers may collect data about you, use cookies, and track your interaction with their content, especially if you are logged into their services.
We recommend reviewing their privacy policies for more information.
7. Sharing your information
We do not sell your personal data.
We may share your data with trusted third parties where necessary to operate the site and our services, such as:
- Hosting providers
- Technical service providers
- Email and newsletter service providers
These providers only process your data on our behalf and under appropriate safeguards.
8. International transfers
Some of our service providers may process data outside the UK.
Where this happens, we ensure appropriate safeguards are in place, such as UK-approved standard contractual clauses.
9. Data retention
We retain personal data only for as long as necessary:
- Contributor information is retained while content remains published
- Account data is retained while accounts are active
- Contact enquiries are kept for a reasonable period
- Newsletter subscriber information is retained while you remain subscribed, and as necessary to maintain a record of unsubscribe requests
- Technical data is retained for analytics and security purposes
